Listed here are 4 insider-secrets to the copier world. Four ways to save significant levels of money by the end of the week Printer Toner. The local dealerships do not need you to learn what's planning to be exposed to you.

1) Upgrade Your Copier Today. Even though you signed a 60 months lease, you can normally upgrade it around 36 months - providing you a fresh copier, with the newer technology and a less expensive per copy, for the same price you're paying now - and possibly even a little less. You certainly can do the same on a 36 month lease at around 27 months.  Reps do this constantly for companies.

You are able to fill in what's called a "Copier Pre-Quote" survey which tells your local reps what you need in your following machine (without having to spend hours in initial meetings with reps). It's like a Request-for-Proposal. You inform them the features you want and they email you back a quote. It tells them that you will be about price and will immediately knock about 20-30% off of the prices.  (For the typical copier of $8000, that's a $2000 savings!)

After you have some numbers at hand, then you definitely should ask the reps to assist you upgrade, trade-in or ship back your old copier, that they could be more than happy to do.

2) Shop Your CPC.  Don't estimate the ability of pennies!  That's, uncover what your current cost per copy is.  Don't look at your original contract because most dealerships will raise the cpc each year.  So if you should be the typical business office which prints about 10,000 black & white copies, prints and faxes monthly at about a dime a copy, then you'll be spending $100 per month in your service agreement.  If you throw 1000 color copies in to the mix at $0.08 a print, then that's another $80/month.

Now, you need to recognize that copier dealerships give all of the profits of selling the machine to you, to the copier rep.  They don't make money on the box, neither does HP or Dell or Lexmark.  They make money on toner!  So trust in me, they wish to keep/win your business!

With this specific in mind, now go ask another dealership in your city (which services your model of copier) what their rates will be in the event that you switched in their mind (because the lease contract for the copier is NOT associated with the service contract usually, in order to cancel the service contract at any time).  Allow the reps compete together to drop that cpc only it should go, and have the sales/service managers involved because they know which they make money on cpc's.

If you merely get them to drop the cpc down 20%, then that could be $0.008 (80% of a penny), per B&W copy and $0.06 for a shade copy - bringing your monthly total from $180 down seriously to $140!  (Over the season, that's a $360 savings.)

3) Now Get Them To Lock-It In.  Here's the power-punch.  Encourage them to LOCK-IN the cpc for so long as you have the copier to seal the deal.

All prices go up - medical care, education, gas - and even your copier toner.  But you can ask the rep to lock-in your CPC price for the size of the lease and it could save you LOTS of money.  Every year, with normal inflation, your copier dealership will raise their prices anywhere from 10-30%, and with gas prices soaring, possibly even more. 

Here's the math:  Let's say you start out with a contract doing 10,000 copies per month for $0.01 a copy in B&W and 1000/mo in color at $0.08/copy. 

Year 1 with one of these rates of $100 + $80 = $180/mo x 12 months = $2160/yr

Year 2 with a 20% upsurge in your CPC = $216/mo x 12 months = $2592/yr

Year 3 with a 20% upsurge in your CPC = $260/mo x 12 months = $3111/yr

Year 4 with a 20% upsurge in your CPC = $312/mo x 12 months = $3744/yr

Year 5 with a 20% upsurge in your CPC = $375/mo x 12 months = $4493/yr

That's an overall increase of 48.2% over a 5 yr lease, a total of $16,100 for your service agreement!!!

That 2x the buying price of the copier!!!  Whoa!  But when you locked down the CPC, then you'd have only spent $10,800. That's a savings of $5,300 dollars! 

(Is this good info, or what?  Do you see now why these dealers and reps don't want you to learn this stuff?)

NOTE: This next detail cannot screamed LOUD enough.  Fully grasp this locked down CPC in WRITING!!! And save a copy of this agreement!  It will be the single greatest move you make in the whole deal!

4) Change 3 Critical Color Settings.  You will need to lock down the color printing and copying.  This is completed in 3 ways: 

a) The "Black Only" Copier Setting - Get your tech to improve the copier default to "Black Only" copying so that a person must intentionally press the "Color" setting to produce a copy.  If you don't do this, then anytime someone tries to produce a copy with ANY speck of color about it, you'll be charged $0.08 for a shade copy instead of a dime for a B&W copy!  That adds up fast.

b) The "Black Only" Printer Setting - Get your tech to do the same on each computer that's set to print compared to that machine, otherwise for each blue email signature that's printed - BAM! Eight more cents to the copier guys.

c) The "Color Tracking" Setting - Have your tech assign "account codes" to each employee that they need to type-in to utilize the color copying or printing (or can be running in the background on the printing side).  This lets you know who's printing most of the color.  If you don't track it, and print out the report monthly to keep people accountable - then the youth ministry will undoubtedly be printing EVERYTHING in color, and staff will undoubtedly be printing out birthday invitations in color, and you will receive a $5,000 color printing bill!  It happens constantly!

d) The "Single-Click Ledger" Setting - This will cut your color printing bill in HALF...literally!  If you're printing posters, aka 11"x17" pages or booklets or fliers, then get your dealership setting this up.  If you don't, then the machine will count one long poster as two "clicks" because it'll genuinely believe that the big poster was really two 8.5"x11" sheets.  But if you do the single-click ledger, then its just one click and thus, half the bill.

Brady Spencer, with Hustlewise Publishing, helps copier buyers get top of the hand by exposing the tricks, traps and GOTCHA's of the copier hustle. While most copier sites are focused where copier brand is most reliable or which features to decide on this time, NONE of them ever help the customer observe how nasty the copier business can be, the overall game that's being played or how the deck is stacked against them. Find out more of the industry-insider secrets, confessions and strategies at Printer Toner